When you’re running remote post-production teams across time zones and client calendars, the single biggest bottleneck isn’t creativity. It’s feedback clarity. Nothing kills momentum faster than scattered notes in email threads, Slack chats, and half-remembered comments from a call.

That’s why we use Frame.io as our feedback layer between editors, creative directors, and clients. It’s not a replacement for Google Drive (our file library) or Blackmagic Cloud (our live project sync) or Trello (our team project management platform) it’s the bridge that makes communication tight, trackable, and visual.

1. Keep It Simple: Frame.io as the Review Layer

At BRAEID, Frame.io isn’t our “everything platform.” It’s our feedback space.
We host only our exported cuts there. No raw footage, project files, or working assets. The goal is to keep this space clean, current, and client-facing.

Each new draft gets uploaded as a new version of the same file. Frame.io automatically stacks versions, which means clients never lose the thread; they can toggle between cuts without wondering, “Which one was the latest?”

If you’re not stacking versions, you’re inviting chaos.

2. Stay Consistent: File Naming Matters

Version stacking only works if your file naming convention is rock solid.
We follow a consistent structure (detailed in our Standardized Operating Procedure post) that might look like this:

Client_ProjectName_Deliverable_v1.mp4
Client_ProjectName_Deliverable_v2.mp4
Client_ProjectName_Deliverable_v3.mp4

No dates, no mystery suffixes, just clean incremental versions. This keeps everything predictable, and when you’re managing multiple editors or project threads, predictability is the whole game.

3. Use Timeline Annotations Like a Pro

Frame.io’s timeline comment feature is what separates good feedback from chaos.
Every client and team member should drop frame-specific notes. Never “around 1:30” or “in the middle.” Use the timestamp markers, tag your teammate if it’s an internal fix, and keep comments actionable:

  • Be specific like “Trim this dissolve by half a second.”

  • Avoid vague comments like “This feels off.”

When done right, a Frame.io review can replace an entire feedback meeting.

4. Tag Your Status Clearly

We use a lightweight tag system to keep projects from drifting in the “did we ever send that?” zone.

Our recommended 5-tag workflow:

  • In Progress – edit underway, not yet exported.

  • Needs Review – uploaded and ready for client/internal feedback.

  • Revisions Needed – feedback received, awaiting update.

  • Approved – final cut locked.

  • Unapproved – a killed video, for whatever reason.

That’s it. No fancy color codes or emoji hieroglyphs. The simpler the taxonomy, the more likely your team will actually use it.

5. Make It a Habit, Not a Hassle

The best remote workflows are invisible. Frame.io doesn’t need to be a burden. It should be a natural checkpoint.

Every time a new export is ready:

  • Upload it to the existing project.

  • Stack it as a version.

  • Tag the status.

  • Drop a one-line update in Slack or email or Trello (“Yo. v3’s ready for review”).

That rhythm is how elite teams stay aligned without extra meetings or messy back-and-forth.

Final Thought

Frame.io isn’t just about feedback, it’s about building trust through visibility.
When team members and clients can see versions stack cleanly, follow notes in context, and know exactly what stage a project’s in, it turns feedback into collaboration.

And when creative teams communicate clearly, art can actually become livelihood.

Comment